Logging of processes

•    Every WMO study at MHeNs should keep a logbook.
•    For non-WMO studies we strongly recommend to keep a logbook.

To ensure that essential decisions, queries and solutions are registered in a legible, durable and retrievable way at the time they are made, a logbook is required that is kept from the start until the end of the research. A logbook records the steps and activities you take to complete a project. However, it also records changes and what you did to overcome any unexpected results. NB we make a distinction between a logbook and a syntax; a logbook is to record the general processes of the study and the syntax is for all steps in the statistical analysis process (see Analyses/syntax).

About the Logbook
The logbook is like a scientific journal and should be compiled and updated on a regular basis by the responsible researcher. This enables you to monitor the progress and decision-making processes during the study performed. The principal investigator will audit regularly if the logbook is kept up to date and meets the minimal requirements. The logbook is stored on the UM/MUMC+ server, possibly with access for the study team.

Logbook entry
A minimum requirement includes the entry of the following data:
date, description of important moments, decisions and solutions / actions undertaken by who.

Example of logbook data entry table
The example of the logbook data entry table provided below is not a complete logbook and should be taken as a demonstration of possibilities. 

 Date  Description of moment    
 Decision  Action  Who  
 01-10-2016       Preparation study    Ask for ethical approval  Protocol submitted to the ethical committee     PI
 15-11-2016  Data collection  CEO approved participation of the organization         PhD
 01-01-2017  Data entry  Enter data in SPSS  Create SPSS file  PhD
 02-02-2017  Data analysis  Consult expert  Call statistician to make an appointment  PhD
 06-05-2017  Publication  Submission approved by supervisor  Electronic submission in Journal XXX  PhD